Art. 1: ORGANISATION
The Oman Désert Marathon is organized by “The Adventurer”. The race will take place from 16 to 24 November 2018 in Alsarqyah Region Sand in Wilayat Bidiyah , south-east of the Sultanat of Oman.Art. 2: DEFINITION OF THE EVENT
The Oman desert marathon is a race of 165 Km (6 stages) the runners carry their equipment, a sleeping bag and food during their adventure. The organization will provide tents, and the competitor must bring his own sleeping bag and pad.
The race is certified by ITRA at this page and is a qualifying race for UTMB with 4 points
Art. 3: CONDITIONS OF RACE ADMISSION
Any person of any nationality aged over 18 at the start of the race who accepts the race rules and has provided a medical certificate attesting to their ability to participate in a race of this type as well as an ECG print-out dated less than 30days prior to the race is eligible to enter.
Art. 4: EVENT PROGRAM
9.00-11.00 Welcome desk with flags and signs at the arrivals area of Muscat Airport.
11.30 Shuttle bus departs at 11.30 from the airport.
13.00 lunch at camp in Bidiyah
17.00 Bib distribution
5.30 – Breakfast at the Oman Desert Marathon Basecamp. Food and drinks are provided by the organization.
6.30 – Race starts: stage 1
Start of the self-sufficiency period
November 17th to 22nd Self Sufficient Race.
Camp Daily routine:
4.45 – 6.15 and from 17.30 to 19.00 hot water is provided by the organization
6.30 Race starts
15.00 Last runner arrives.
16.00 Results are printed and posted on the cap board
17.00 Evening briefing. Stage recap and results posted at the camp
19.00-21.00 screen projection of video and images of the stage
As the runner crosses the finish line, he will get a packed lunch.
16.00 transfer from the beach to the hotel
20.00 full dinner with buffet at the Hotel
6.00 – 9.30 Breakfast
9.00 – 12.00 Tour of Nizwa Souk included in the race price but optional
16.00 – 5k charity run
21.00 Gala Dinner at the hotel
4.30 Transfer to the airport
7.00 Shuttle bus arrives at the airport
Optional Muscat tour (included in the price):
7.00 – The bus takes the runners to the Mutrah Souq, the runners can leave their luggage in the bus
11.00 the bus takes the first group back from Mutrah Souq to the airport
16.30 the bus takes the second group back from Mutrah Souq to the airport
Art. 5: KIT AND ADMINISTRATIVE CHECKS
A kit and medical certificate inspection will take place the day before the race start at the race camp at 5 pm
Participants must present themselves to the race administrators. Participants must meet all the administrative and technical requirements. Any participant not meeting all required conditions may be eliminated from the race without any refund.
Art.6: HALTING THE RACE and WITHDRAWALS
The race may be suspended if the organization considers it necessary for security and/or adverse weather conditions
The race organizers, according to the medical team advice, in case of physical or psychological conditions that can put in danger the life or a competitor, may stop him/her and take him/her out of the race.
In the event of a competitor dropping out of the race, he/she must inform a representative of the organization and give him/her their bib number. Immediately after the withdrawal, runners are transferred to the camp in Bidiyah at their own expenses (euro 200).
Art . 7: COURSE NAVIGATION
All participants must follow the route as marked out by the organizers, passing at a maximum distance of 5 meters from the flags. Failing to do so may incur penalties of varying severity depending on the particular stage. The course will be marked approximately every 500 meters. The organizers will ensure that marking will always be visible. There are several natural landmarks that will serve as additional points of reference. The organization will provide a daily briefing outlining the route conditions stage by stage and there will be constant monitoring of all the runners during all the race from fixed vantage points, in order to ensure that nobody gets lost.Art. 8: CHECKPOINTS
Checkpoints will be placed at approximately 10 km intervals. These are mandatory passages where each runner’s arrival will be recorded. Medical support will be present at every checkpoint in case advice or treatment is required. The medical team may withdraw a competitor if his condition presents a serious risk to his health and safety.Art. 09: WATER SUPPLY
Bottled mineral water will be provided at each checkpoint, approximately every 10 km and at the base camp.
Art. 10: RANKING
Each competitors time is indicated in hours, minutes and seconds.
Category A: Individual ranking;
The daily race ranking is calculated by adding the time taken to run that stage of the race minus penalties, if applicable. The overall ranking is calculated by adding together times for each stage of the race.
Category B: Team ranking
For teams, the daily race ranking is calculated by adding the times for each member of the team, minus penalties, if applicable. The average of the team’s times will give the ranking of that team. The Overall ranking is calculated by adding the times obtained by the team at each stage. Teams who have at least 2 runners completing the race will be included in the team rankings.
Category A+B: General Ranking
The daily general race ranking is calculated by adding the time taken to run that stage of the race minus penalties, if applicable of all runners of category A and B. The overall ranking is calculated by adding together times for each stage of the race.
Art. 11: MEDICAL ASSISTANCE
A medical team, specializing in sports medicine will be present throughout the race and will have purpose-built assistance vehicles. They will be positioned daily at checkpoints and at the finish line. They will ensure that any participant suffering from physical or mental exhaustion be brought back to the base camp. The medical team is allowed to disqualify any participant they feel physically unfit to continue the race or for receiving vital medical care.
Art. 12 : INSURANCE
Each competitor must arrange an Assistance and Repatriation insurance. The certificate of this insurance must be presented to the administrators before the start of the race. All competitors take part in the full knowledge of the risks that may be encountered during this type of competition. Since competitors participate of their own free will, the organizer is obliged to insist that participants take out their own accident and death insurance.
Art.13 :COMPULSORY EQUIPMENTS FOR PARTICIPANTS
Each competitor must have enough food for 6 days, with a minimum of 2000 calories per day or 12.000 calories in total.
Salt tablets or equivalent
1 fully charged headlamp with spare batteries
First aid kit with plasters, bandage, scissors, ointment
Euro 200 in cash
Art. 14: WEATHER CONDITIONS
The average temperatures at that time of the year are
• 13° Celsius at night
• 30° Celsius during the day
But please note that mid-day temperatures can rise as high as 40 o C at times
Art. 15: REGISTRATION
The race fee of €1200 before 31/12 2017, € 1500 after 31/12
The race fee can be paid as follows:
€ 150,00 of non-refundable deposit at the enrollment
The remaining balance in one or 2 installments. If you pay the remaining balance in 1 installment, before August 1st, the organization will cover all the bank fees (order a wire transfer with fees set to “BEN”)
(excluding air transport)
• Accommodation in the Camp and/or hotel before and after the race
• dinners and breakfast prior to the race
• dinners and breakfast after the race
• Bus transfer to and from the desert of Bidiyah
• Accommodation during the race
• Bottled Mineral water
• Technical and medical support
• Race medal, T-shirt and race photos
The following compulsory documents must be submitted 15 days before the race start.
All the registrations have to be taken using the official website and the registered runners will have access to a personal page with all their data and travel information.
The runner’s profile must be valid and completed not later than 15 days from the race start, with the following information:
• Registration form, completed, dated and approved.
• Personal information, completed, dated and approved
• Paid race fee.
• 1 passport-size photo.
• Certificate of Assistance and Repatriation insurance
• Copy of the passport (including issue date)
• flight information – arrival and departure times
Since the total number of participants is limited, the organization will accept entries in line with available places and will enroll only those whose administrative dossiers are complete.
To participate in the Oman Desert Marathon, a medical file ins also required which contains the following
• A standard medical certificate can be downloaded FROM THIS LINK . It must be signed by a GP confirming that you are cleared to take part in this event. The doctor must be made aware of the distance you will be covering, the average temperatures during the day and that you will be carrying a 10 – 15 kg ruck-sack during the race.
• An ECG must be carried out less than 30 days prior to the race start. The original document, dated and signed, must be presented during the administrative and technical checks the day before the race start or uploaded on the runner’s profile page, 15 days before the race start and must be considered valid and accepted by the organization (green light)
. • If either of these documents is not provided, the competitor may be withdrawn from the race and will forfeit the entire race fee.
Cancellations and requests for refunds must be made in writing in order to avoid any misunderstandings.
If notice of cancellation is received before September 1st, you will receive a refund of the total fees you have paid minus the bank fees and the initial deposit.
From September 1st to October: 30% of the amount paid.
After October 1st: no refunds.
We suggest all competitors to take out insurance covering cancellation.
Art.17 : PHOTO AND VIDEO COVERAGE
The Organization reserves all exclusive rights for photo coverage of the Oman Desert Marathon. Participants agree that the Organization may have exclusive use of their identity and individual or collective pictures for anything related directly or indirectly to their participation in the Race. Any still camera, video or movie coverage done during the Race cannot be used by participants, their entourage or trainers for any use other than personal without prior authorization or accreditation from the Organization. As a result, any book or film (short, feature) project must obtain The Adventurer’s prior authorization.
Art.18: SPACE RESERVED FOR INDIVIDUAL SPONSORS
Race numbers must be placed as instructed by the organizers. The names and logos of the official sponsors must not be hidden.
Participants may use other available clothing space for individual sponsors (apart from areas exclusively reserved for race number) e.g. T-shirts, shorts, socks, caps, backpacks, etc. However, the organization reserves the right to prohibit sponsorship considered to be oversized or in direct competition with the organization’s partners or for any other reasons and which the organization does not have to justify.
Art. 19: LIST OF PRIZES
The Oldest runner trophy
Omani nationals rankings
1st prize: trophy
2nd prize: trophy
3rd prize: trophy
Art. 20: THE ADVENTURER & COMMUNICATION
The race organizer reserves the right to modify the race schedule and/or race course due to events outside their control or for safety reasons. The race organizer may modify the race rules if necessary, in which case the competitors will be expected to accept them.
Art. 21: PENALITES
- No medical certificate (imperatively dated 2017) presented at the medical control: Participation in the ODM will be refused.
- No identity card at the administrative control: penalty of 30 minutes. The participant must, however, be able to justify his/her identity before the start of the event, and this at the discretion of the organizer.
- Missing article from the list of backpack contents: penalty of 30 minutes for each missing object.
- Badly placed bib, absence of bib or bib illegible: penalty of 30 minutes for each offence.
- Outside of the cut-off time during any stage of the race: disqualification.
- Missed control stations: penalty of 2 hours.
- Food, water or assistance received from an outsider to the race organization: penalty of 3 hours.
- Receiving an IV drip (the decision of the medical staff is final).
- Equipment found in the tents bags or sleeping bags: penalty form 3 hours to disqualification.
- Discarding bottles of water during the race – penalty form 3 hours to disqualification. all bottles well be numbered .ART .22 COMPETITOR’S DECLARATION
Each runner has informed themselves of the medical contraindications that may affect their participation in the ODM and, accordingly, absolves the race organization (including medical and technical staff) of any responsibility for medical problems or injuries that they may incur during the event. The moral person organizing the event does not have civil liability insurance and, by signing the race rules, each participant confirms that they are aware of this and agrees explicitly not to hold the organizer liable nor to claim compensation in any way.
Art 23 : MODIFICATION
The Organizers reserve the right to modify these regulations at any time.